Building Resilience: The Importance of Disaster Preparedness in Facilities Management


Facilities Management (FM) plays a crucial role in maintaining the safety, security, and functionality of buildings and facilities. In today’s world, the threat of natural disasters and other emergencies has become increasingly prevalent. Disaster preparedness is an essential aspect of FM, as it helps to ensure the safety of building occupants and the continuity of operations in the event of an emergency. In this article, we will explore the importance of disaster preparedness in FM and provide tips on how to build resilience in the face of potential disasters.

Risk Assessment

The first step in building resilience in FM is to conduct a risk assessment. A risk assessment involves identifying potential hazards and threats to the building and its occupants, as well as assessing the likelihood and severity of those threats. The risk assessment should take into account the building’s location, its construction and design, and the potential impact of natural disasters such as earthquakes, hurricanes, floods, and wildfires. Once the risks have been identified, FM professionals can develop a plan to mitigate those risks and prepare for potential emergencies

Emergency Response Plan

An emergency response plan is a critical aspect of disaster preparedness in FM. An emergency response plan outlines the steps that should be taken in the event of an emergency, such as a natural disaster, fire, or terrorist attack. The plan should include procedures for evacuating the building, communicating with building occupants and emergency services, and providing emergency supplies such as food, water, and medical equipment. The plan should also include a list of emergency contacts and resources, such as local emergency services and disaster relief organizations.

Training and Education

Training and education are essential components of disaster preparedness in FM. Building occupants and FM staff should be trained in emergency procedures and educated on potential hazards and risks. Training should include regular emergency drills and simulations, as well as instruction on how to use emergency equipment and supplies. FM professionals should also stay up-to-date on the latest emergency response protocols and best practices, as well as attend conferences and training sessions to learn about new technologies and approaches to disaster preparedness.

Communication and Coordination

Effective communication and coordination are essential for disaster preparedness in FM. FM professionals should establish clear lines of communication with building occupants, emergency services, and other stakeholders. This may include developing a system for alerting building occupants of an emergency, such as a public address system or emergency alert system. FM professionals should also establish partnerships with local emergency services and disaster relief organizations, and coordinate with them in the event of an emergency.

Infrastructure and Technology

Infrastructure and technology are also critical aspects of disaster preparedness in FM. Building infrastructure should be designed and constructed to withstand potential hazards, such as earthquakes or hurricanes. Technology such as fire alarms, sprinkler systems, and emergency lighting can also improve the safety and functionality of the building in the event of an emergency. FM professionals should also explore new technologies such as sensors and remote monitoring systems, which can provide real-time data on building systems and infrastructure, and help to identify potential hazards before they become emergencies.

Continuity of Operations

Finally, continuity of operations is an essential aspect of disaster preparedness in FM. FM professionals should develop a plan to ensure the continuity of operations in the event of an emergency, such as a power outage or a natural disaster. This may include implementing backup power systems, developing alternative work locations, and establishing communication and information-sharing protocols.


In conclusion, disaster preparedness is a critical aspect of Facilities Management. By conducting a risk assessment, developing an emergency response plan, providing training and education, establishing effective communication and coordination, investing in infrastructure and technology, and ensuring the continuity of operations, FM professionals can build resilience and prepare for potential emergencies. By taking a proactive approach to disaster preparedness, FM professionals can help to ensure the safety and security of building occupants, minimize damage and disruptions, and maintain the functionality of buildings and facilities in the face of potential disasters. Building resilience through disaster preparedness is an ongoing process that requires regular assessment, planning, and training. By embracing this approach, FM professionals can create safer, more secure, and more resilient buildings and facilities for the benefit of all.

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